Which document must remain on site for at least one year post-termination for personnel?

Personnel records must remain on site for at least one year post-termination to ensure compliance with various employment laws and regulations. These records typically include essential information such as the employee's name, address, Social Security number, employment dates, job position, and any disciplinary actions or performance evaluations. Retaining these documents allows for proper verification of employment history if required for future reference, such as when responding to inquiries from prospective employers or during audits.

In many jurisdictions, labor laws mandate that employers retain personnel records for a specified period after termination to provide necessary documentation for any potential disputes, claims, or grievances that may arise. This retention period can help protect both the employer and the former employee.

While safety records, training records, and employment contracts are also important documents, they often have different retention requirements or periods based on specific regulations or organizational policies that may not match the one-year standard for personnel records.